Confirmed Student Placements

All students are required to fill out the Learner Attestation Form with your unique ID number, both of which will be provided to you in your onboarding email.

The following documents must be reviewed to complete your Attestation Form:
Code of Conduct Policy Pledge

Privacy Confidentiality Pledge and Policy

Skills/Actions Nursing Students are not Able to Perform

All students must provide a Clinical Preparedness Permit (e.g., Synergy Stamp) or fill out a Learner-Instructor Immunization Record Form.  This form must be completed and signed by a registered Health Care Professional.

Please send proof of your Clinical Preparedness Permit or your RVH Immunization Record Form to students@rvh.on.ca

For more information on required immunizations:
Learner-Instructor Requirements Information

Vulnerable Sector Check screening needs to be completed for all student placements with direct patient care.

Please ensure that your Vulnerable Sector Check will remain valid for the duration of your placement (Expiry date is one year from date of issue).

Send of your Vulnerable Sector Check to students@rvh.on.ca

Please note: If you have a Clinical Preparedness Permit that includes a Vulnerable Sector Check validation (e.g. Synergy) this is acceptable to show.

Please send proof of your Clinical Preparedness Permit that includes your N95 Mask Fit Test or a copy of your first test to students@rvh.on.ca

Please watch each video. This should take approximately 2-3 hours.

Learn about preventing injuries, testing your safety pendant and what to do if you are injured or sick.

Review of donning and doffing personal protective equipment (PPE).

Review of donning and doffing personal protective equipment (PPE).

Overview of your role in supporting privacy and confidentiality.

Learn about RVH’s history, values, and patient experience.

Emergency plans and review.

Review the importance of patient mobility and mobility assessment prior to moving your patient every time.

Three types of mechanical lifts and four types of slings at RVH.

Review patient handling equipment such as soaker pads, slider sheets, and transfer boards.

• In order to get an ID badge, please email the following to IDbadges@rvh.on.ca at least one week before your start date:
  • Email Subject: Student ID Badge
  • First and Last Name
  • Placement start and end dates
  • Title (i.e. nursing student, paramedic student, physiotherapy student, etc.)
  • Department/Unit
  • Picture (ID Badge Photo Criteria)
• There is no fee associated with the ID badge
• Student and Instructor ID Badge (includes picture ID and access card) and Alert Pendant must be returned at the end of every placement – a new badge and pendant must be obtained at the beginning of every placement.

• Visit the Security Services office to pick up your ID badge and Staff Alert Pendant
• Security Services requires at least 48 hours to create a badge
• Please note you will be required to show proof of identification

• Please refer to your onboarding email for information to obtain your computer access login and temporary password. You will be required to call IT (ext.45000) no sooner than 1 week prior to your start date. 
• You will receive an additional email with computer training details if you require training on any of the hospital medical record software
• View our Student Documentation Tip Sheet for common questions
  • This is not intended to replace any required computer training. It is an additional resource.

• Please complete this Student Parking Form 2025 and submit directly to the Parking pay station/office, located at the west side of the Main visitor parking lot

You have now completed all of the required steps to start your placement! Please ensure you have contacted your preceptor.

Reach out to students@rvh.on.ca if you are unable to contact your preceptor. Do not reach out to the Unit Manager. All communication should be directed to students@rvh.on.ca.

What do I need to wear? 

• Please follow any dress code outlined by your academic institution for student placements. 
• RVH Identification Badge and Staff Alert Pendant must be worn at all times in the upper left quadrant. 
• For learners and instructors performing direct patient care and/or work within the patient care environment or with the patient directly while at RVH
• a) Sleeves shall be sufficiently short (i.e., bare below the elbow) in order to promote good hand hygiene techniques and to prevent potential cross-contamination. Hoodies, warm up jackets, lab coats and long sleeve shirts shall not be worn when providing care, transferring patients or in an area/situation where one may be called upon quickly to provide care (i.e., interprofessional stations).

b) PPE (e.g., yellow isolation gowns, surgical/procedure masks, gloves, etc.) shall not be worn outside of patient care areas or for purposes other than following
isolation and/or People Wellness and People Safety protocols (e.g., when transporting a patient on precautions from one area of the hospital to another).
c) Hand jewellery and watches shall be limited to a smooth band without projections, etchings or stones in order to prevent patient injury and/or perforation of gloves.
d) If rings and watches are worn, they shall be washable, with no crevices, and shall be properly cleaned before and after each patient contact.
e) Artificial fingernails shall not be worn at any time while working. Natural nails shall be clean, well-cared for and shall not show past the end of the finger. Fingernails are to be kept polish free.
f) Hair shall be worn in such a way that it does not obscure vision or come into contact with the patient. If hair is shoulder-length or longer, it shall be pulled back and secured away from the face.
g) Skin shall not be bare (exposed) below the waist. The personal attire or scrubs or uniform shall provide an adequate barrier against the risk of exposure to a biological, chemical, physical, or radiological hazard.
h) Ties and bracelets (with the exception of medic alert bracelets) shall not be worn.
i) Additional layers (including long-sleeved items) may be worn to provide additional warmth when not providing direct patient care but shall be removed while performing direct patient care. These items shall be clean and laundered regularly.
j) Workers who wear laboratory coats shall adhere to department-specific policies.

I have another upcoming placement at RVH. Can I keep my badge and computer login for the next placement?

• You are required to return your badge (includes picture ID and access card) at the end of your placement. You will be issued a new badge for any subsequent placements.
• You network access will expire on the end date provided by your educational institution. For any subsequent placements, you will be issued a new login and password.

Is there somewhere to eat on site?  

• There is a Food Court on the first floor as well as the auxiliary run Café Royale located at the main entrance outside of the Cancer Centre. Click here for locations and hours

Are there lockers for students?

• RVH provides students with locker facilities located in the men/women’s change rooms. Please note that students must provide their own (high quality) lock, and ensure that the lock is removed at the end of each clinical day. We encourage students not to bring valuables to our health centre. We would also recommend that students share lockers.
  
• Locker numbers available in female change room for students: 137, 138, 139, 140, 141, 142, 143, 144, 145, 146, 147, 148, 149, 150, 153.
• Locker numbers available to male change room for students: 150, 151, 152, 153,154, 155, 156, 157, 158.
• Additional half lockers are also available on Level 1 (take the main elevators to level 1 and turn right). Locker numbers are 802-849 

What entrance should I use?

Initially, enter through the RVH Main Entrance located off Gallie Court. For all subsequent visits you will enter through the Simcoe or Atrium Entrance.

What if I am not able to attend my computer training?

• Contact the RVH student placement navigator at students@rvh.on.ca to ask about other options. 

What if I cannot attend my placement due to illness?

• Please follow the procedure for absence as outline by your academic institution. 

Do I need to submit my Onboarding documents if I am already RVH Staff?  

• Yes, you will need to submit all required student placement onboarding documents regardless of current or past employment with RVH. You will be provided separate student/clinical instructor network access and student/clinical instruction ID badge that must be used when at RVH for student placement hours. You may not use your RVH employee access or badge for any student activities, including employees working in the capacity of a clinical instructor for an academic institution. 

I am a clinical instructor for a group of students. Can I access the Automated Dispensing Unit (ADU) for my students? 

• As a clinical instructor, you will be provided access to the ADU. Your ADU access will expire at the end of each placement and need to re-enroll at the beginning of the next placement that you are assigned to. As a reminder, Clinical Instructors do not administer narcotics. Note: If you are also and RVH employee, you will be provided with a second ADU access/biometrics to use on the days that you are here as a clinical instructor. 
• The Clinical Nurse Educator can enroll your ADU biometrics on your first week. They will reach out to you to arrange a date and time.

I am a nursing student. Can I access the Automated Dispensing Unit (ADU)?

• No, you cannot. Your clinical instructor or preceptor will be required to remove any medications you require.

How can I access RVH Sharepoint to view Policies and Procedures, the Parenteral Drug Manual, and other documents? 

• To access the RVH intranet please enter your Network mnemonic plus @rvh.on.ca Example: If your name is Jane Smith and your Network mnemonic was smithj you would enter smithj@rvh.on.ca to access the RVH intranet. Once on the RVH intranet you will be able to access numerous resources available to staff and students. 

I have questions about documentation and navigating Expanse (i.e how do I create a PIN? What is Bedside Medication Verification? Can I complete a chart check?)

• Check out our Student Documentation Tip Sheet
• This is not intended to replace any required computer training. It is an additional resource

Notify your educational institution that you are a current RVH employee and provide them with the unit(s) or area(s) that you work in.

RVH staff cannot complete a placement in the area that you work as an employee.

If you have any questions about the process, please reach out to students@rvh.on.ca

Yes. You are required to submit the required onboarding documentation.

You can reach out to People Health and Wellbeing to obtain copies of your immunization record. Send this to students@rvh.on.ca. The student placement team will not be reaching out to People Health and Wellbeing on your behalf.

You are required to submit a current and valid Vulnerable Sector Check or a Clinical Preparedness Permit (e.g Synergy)

No, you cannot. You are required to obtain a separate student badge and network login for each placement. You must not wear a RVH staff and student badge at the same time.

You will not have access to the ADU as a student. You will need to have your clinical instructor or preceptor remove the medications for you.

Ensure that you are working within your current scope and role as a student and be mindful that you are not currently in your role as an employee (i.e answering the unit phone, taking orders from MRP, accessing the ADU, portraying yourself as registered staff, etc.).

Injuries, exposures and illnesses are deemed work-related when all of the following criteria are met:

• • Time: The event occurred during the time when you normally work, AND

• • Place: The event occurred in the place where you normally work, AND

• • Activity: The event occurred while you performing work that you normally perform

If all criteria are met, learners must report the event to their academic institution, instructor, the RVH Student Placement Coordinator (students@rvh.on.ca) and to People Health and Wellbeing (PHW) or Hospital Services Leader (HSL)/Leader On-Call (after business hours). Learners must complete an electronic incident report at RVH. Please refer to the RVH intranet Quality and Safety tab or Workplace Safety & Occupational Health and Wellness Sharepoint site for directions on how to report a work-related injury, illness or hazard; how to locate the PHW office; PHW contact information; and PHW hours of operation.

Healthcare professionals are typically experts at prioritizing the health and well-being of their patients. However, it is just as important (and sometimes more difficult) to look after ourselves. Below are some free resources available to you as a student at RVH.

For Internal and External Resources and Supports: Team RVH Resources and Supports

For Frontline Wellness: Frontline Wellness Brochure For Staff and Leaders

Thank you for dedicating your time and expertise in assisting the professional development and clinical growth of students during their clinical placement at RVH. Your willingness to share your knowledge and experience is greatly appreciated.

Whether it is your first time precepting, or you are looking for resources, below are some ways to grow and develop as a preceptor:

Preceptor Education Workshop at RVH

This 4-hour paid workshop is an innovative program designed to equip experienced nurses and allied health team members with the skills and knowledge needed to precept and guide learners and new employees. Sign-up here

Preceptor Education Program (PEP) – preceptor.ca  

This online self-guided program developed in collaboration with Western University Health Sciences, Fanshawe College, McGill University, and the Council of Ontario University consists of 8 interactive modules designed to support preceptors in health professions. You will receive a printable certificate once you have completed all 8 modules.

FAQ on Supporting Learners – Supporting Learners FAQ

Clinical Skills Preceptors – available 7 days a week 

Our Clinical Skills Preceptors are trained to support you as a preceptor. They can help with providing feedback, determining learning goals, or guidance with student assignments in real time, at the bedside.

• Emergency Department: call 705-627-2833

• Hospital Wide: call 705-627-3972

Clinical Nurse Educator- Student Placements:

Natalie Kramer- kramern@rvh.on.ca or call 705-903-8629

RVH Mentorship Program 

Mentor training is available to RVH nursing staff looking to support new nurses at RVH. This program supports not only clinical skills, but also psychosocial support. Topics include supporting crucial conversations, accountability, stress management, providing feedback, and resource finding.

To apply to be a mentor please complete The Expression of Interest Form *Please note Mentor Training is currently open to RVH nursing staff, with plans to expand organizationally soon!

• Create an environment to decrease anxiety and enhance learning (e.g., give positive feedback; reassure student that you are ultimately responsible for client’s care; reinforce their sense of competency by reminding them of their nursing experience to date);
• Role model (e.g., demonstrate components of physical exam; joint discharge planning with a patient);
• Use charting to teach;
• Use detailed, guided questioning with the student (helps student to focus and to give a rationale for actions taken). Indicators of student readiness for increased responsibility 
• There is a mutual increase in comfort, almost intuitive; a mutual decision;
• Trust is built between you and the student; helps student to not get in over her/his head and to be responsible for her/his own actions and decisions;
• Student proves she/he will not miss anything important;
• There is no longer a need to review every detail with the preceptor;
• Student has proven physical assessment skills. 
• Student gives accurate clinical presentation of significant positives and negatives;
• Data presented by student proves she/he has covered all bases with the patient;
• Student shows ability to tie in past experience with new skills and apply them to new scenarios;
• Student recognizes limits of knowledge; admits to weaknesses;
• Student asks appropriate questions;
• Student becomes a self-starter; can cope with an unstructured setting or a change in schedule;
• Student asks for more challenging experience; exhibits confidence